As the year comes to a close, office Christmas parties are a time to celebrate, relax, and strengthen team bonds. However, these events can blur the lines between professional and personal settings, creating potential risks, especially in light of recent updates to the Worker Protection (Amendment of Equality Act 2020) Act 2023. With employers now legally required to take “reasonable steps” to prevent sexual harassment, ensuring safe, respectful, and inclusive celebrations has never been more critical.
Here’s how your organisation can host a festive event that’s enjoyable for all while aligning with workplace responsibilities:
Understand the Legal Changes
Under the Worker Protection Act 2023, which came into effect in October 2024, employers are now required to take preventative steps to protect employees from sexual harassment, both in the workplace and at work-related events, such as Christmas parties. Failure to do so could result in fines, legal liability, and reputational damage, particularly if an employment tribunal finds a lack of compliance.
Create a Positive, Respectful Atmosphere
1. Pre-Event Communication
Send a clear and friendly message to employees ahead of the party outlining expectations for respectful behaviour. Remind everyone that the party is an extension of the workplace, and professional conduct applies. Highlight the importance of inclusivity and respect to create an environment where everyone feels valued and safe.
2. Provide Employee and Manager Training
Equip employees and managers with the knowledge to understand and prevent harassment. Training sessions should address what constitutes harassment, the implications of the new law, and how to report concerns.
ICENA offers tailored Sexual Harassment Training Courses in the Workplace to help organisations build safer, more respectful environments. These sessions empower teams with practical strategies to create a culture of respect and compliance.
3. Respect Boundaries
Encourage attendees to be mindful of personal space and boundaries. Whether it’s a handshake, hug, or casual banter, all interactions should be respectful and consensual.
For organisations looking to deepen understanding in this area, ICENA’s Professional Boundaries Training provides essential guidance on recognising and maintaining appropriate boundaries in the workplace.
Plan Ahead for Safety
4. Limit Risky Situations
Alcohol is often a central part of holiday celebrations, but excessive drinking can lead to poor decision-making. Consider limiting the amount of alcohol available or providing plenty of non-alcoholic options.
5. Arrange Safe Rides Home
Work with local transport providers or offer taxi vouchers to ensure attendees have a safe journey home. Planning for post-event safety is as important as the event itself.
Foster Inclusivity
6. Engage Everyone
Not all employees celebrate Christmas, drink alcohol, or feel comfortable in large social settings. Ensure the event is accessible to everyone by offering non-alcoholic beverages, dietary-inclusive catering, and activities beyond drinking. Make an effort to include quieter team members or new employees to foster a sense of belonging.
Responding to Incidents
7. Have a Clear Plan for Complaints
Ensure that a policy is in place for addressing complaints of inappropriate behaviour, and communicate this policy clearly before the event. Employees need to know how to report concerns and trust that they’ll be handled appropriately. ICENA can support organisations by auditing existing policies and procedures around sexual harassment, identifying gaps, suggesting improvements also ensuring that updated policies are communicated effectively across the organisation. By creating a clear, transparent framework, employees can feel confident that their concerns will be taken seriously and addressed appropriately. Our Preventing And Responding to Sexual Harassment and Misconduct in the Workplace training course not only equips teams with the knowledge to prevent harassment but also prepares organisations to meet the new legal requirements. Contact us to discuss how we can help.
Why These Steps Matter
Statistics consistently show that creating safe, inclusive workplaces is not just the right thing to do—it’s good for business. Companies that invest in harassment prevention, inclusivity, and mental well-being see higher retention rates and improved employee satisfaction.
By taking proactive measures to comply with the Worker Protection Act and foster an inclusive environment, your organisation can create a holiday celebration that reflects your values and ensures employees feel respected and supported. Let’s make this year’s Christmas party one to remember—for all the right reasons.
From all of us at ICENA, we wish you a safe, joyful, and inclusive festive season!
ICENA COURSES
- Preventing And Responding to Sexual Harassment and Misconduct in the Workplace
- Understanding your Legal Responsibilities around Sexual Harassment in the Workplace
- Being an Active Bystander – Preventing Workplace and Third-Party Harassment
- Professional Boundaries
- Sexual Harassment in the Workplace Training Course
